Drivers’ hours offences – greater enforcement powers being applied

FIRST PUBLISHED IN FLEET MANAGER
APRIL/MAY ISSUE 2018

Revised rules (from 5 March 2018) mean that police and DVSA examiners will be able to issue fixed penalty offers to commercial drivers for drivers’ hours breaches that are ‘historical offences’ i.e. they will cover not only offences committed or being committed on the occasion of the roadside stop, but also earlier offences i.e. those committed in the 28-day period prior to the day of the stop.  

When graduated fixed penalties were first introduced in May 2009, they did not include this new and wider power. Only over time will impact of the broader power become clearer.

What offences are covered in this change?
The new Community Drivers’ Hours Offences (Enforcement) Regulations 2018) relates to offences committed by UK and non-UK drivers relating to EU drivers’ hours rules, record keeping and failure to comply with any prohibition imposed for a drivers’ hours breach.

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What will this mean in practical terms for operators and commercial drivers?
Drivers will in future face a greater possible maximum penalty of £1500 (as DVSA has indicated it will pursue up to a maximum of five offences with a maximum of £300 per offence) and operators must be alert to the greater prospect of their drivers receiving more penalties than is currently the  case so one effect may be the  increased risk of possible action against the operator’s licence by the Traffic Commissioner.

What should drivers and operators do?
• no driver should pay a fixed penalty without being certain the offence has in fact been committed; any alleged offence should be checked by software analysis and other sources such as paperwork and tracking data – it should never be assumed that police / DVSA analysis must be correct - software can fail to ‘see’ what is in fact legal and different software can produce different outcomes; 

• if it is believed the offence has not been committed it should be challenged by asking DVSA to review it. Operators should help their drivers to investigate this, even if the offence has been committed but there are extenuating circumstances. An administrative review/ appeal by DVSA should be sought promptly – police are normally disinclined to review penalties and instead invite drivers to challenge any case by declining the fixed offer that will then lead to a Magistrates’ Court case

• if a driver wishes to contest a penalty in court the fixed penalty must formally be declined but the driver should only proceed on this basis having carefully thought through the merits of the case   and the risks

• operators must report the issue of fixed penalties to the Office of the Traffic Commissioner within 28 days – it may be wise to provide detailed explanations for offences not least where they may be minor or there are clear mitigating circumstances

• operators should use this development as a prompt to revisit and review their drivers’ hours systems generally

• drivers should consider that they may end up being summoned to a driver conduct hearing before a Traffic Commissioner relating to their vocational licence for these offences. Once a penalty has been paid it is deemed to have been ‘accepted’ i.e. guilt is admitted. Therefore, they must check they have committed the alleged offences as licence suspensions are issued for them at these hearings.

Are fixed penalties a suitable method of addressing drivers’ hours offences?
Fixed penalties have certain advantages: they are certain in that the penalty amounts are fixed and they are the same for all. They are good for simple ‘strict liability’ offences, such as speeding. They are easy and cheap to issue. The driver pays no court costs or victim surcharge and loses no time off work to attend court, if attendance is necessary. From an operator’s point of view they are an additional tool to encourage their drivers to comply.

The disadvantages and criticisms are that fixed penalties are not good for a truly criminal justice system with a level playing field – relatively low penalties can incentivise drivers to pay the penalties even where they may be entirely innocent or at the very least have a respectable and arguable defence. The draconian rules for the recovery of costs in criminal proceedings mean that no or almost no defence costs can be recovered by a driver when acquitted - even where the prosecution should never ever have been brought. 

Fixed penalties may not lend themselves to more complex regulations such as drivers’ hours offences. They are unlike simpler offences, such as speeding or carrying excess weight. Many activities are exempt. There is divergence as to interpretation of the rules. What at first appears to be an offence may in fact be entirely legal. 
When graduated fixed penalties were introduced for drivers’ hours and other commercial offences such as excess weight the intention was that operators would not be prosecuted, save in suitable cases, when previously this had been the case. Instead they were to be referred to the Traffic Commissioner through having to self-report the fixed penalties. The reality would appear to somewhat different in that this has in many or most cases simply led to operators avoiding sanction for deficient systems; in other words there is action against the driver alone whereas before both the driver and operator were punished through court fines.